I used to have the same feeling until I start changing the way I manage my emails.
These are some of the email management tips that I find useful:
- Use Gmail as a single platform to handle all your other email accounts. Forward emails from other email accounts to your main Gmail account. It also has a powerful search function to look for your emails so that you do not need to sort your email into folders, saving you time and effort.
- Check email only 3 times a day (example: 9am, 1pm, 5pm) so that you can work in focused uninterrupted blocks of time.
- Never leave email in inbox to handle later. When reading the email, always process to empty, either you reply the email, forward it, delete it or archive it.